Meeting Agenda – May 2019

Meeting Agenda – May 2019

2018-19 Horace Mann  PTA Meeting Agenda

May 7, 2019

Agenda Item:Purpose:Who:Time:
Welcome and IntroductionsWhat is your favorite memory of the 2018-19 school year?InformationKarla 2 min
Announcements and Good News Minutes
InformationIdeasKarla3 min
Teacher Representatives5th Grade TeamInformationQuestionsMs. FridlundMs. TarnofskyMs. Pickart 10 min
New BusinessNew PTA website.Introduce site overview and find out what would you like to see/know?Notecards for New Ideas or OpinionsInformationQuestionsIdeasAaron L.Karla 10 min
Treasurer’s ReportPTA Preliminary Budget (handout)(see back of sheet) InformationQuestionsJackie
15 min
Principal’s ReportStaffing/Enrollment/BudgetKindergarten Summer PlaydatesSummer ProgrammingInformationQuestionsIdeasPrincipal Litwin 10  min
PTA/HM  Committee Updates: (see back of sheet)Yearbook CommitteeFree Family Fun Nights CommitteeSpring Plant Sale CommitteeBusiness Partnership CommitteeLandscape CommitteeCarnival CommitteeInformationQuestionsIdeasCommittee Chairs  5 min
Leadership and Volunteer Opportunities and UpdatesBoard Announcements and OpeningsCommittee chair/co-chair/membersShadowing Thank you to outgoing Board Members and all VolunteersNikki5 min

Dates of importance:

  • HM Walk/Bike to School Event May 8
  • Kindergarten Orientation May 9 6-7 pm
  • Grade 5 Band Concert May 15 9-9:45 am and 7-7:45 pm
  • Landscape Committee Meeting May 16 3:15-4:15 pm
  • Eagle Bluff 5th Grade Field Trip May 20-24
  • No School May 27
  • Grade 4th and 5th Grade Musical May 29 7-7:45 pm
  • Spring Carnival May 31 5-8 pm
  • Last Day of School June 7

New Business:

New HM PTA website address (  If you have any questions, comments, or suggestions please email

Horace Mann PTA Purpose:  The purpose of the Horace Mann School Parent Teacher Association in common with those of the National PTA and the Minnesota PTSA, are:

  • To promote the welfare of children and youth in home, school, places of worship, and throughout the community;
  • To raise the standards of home life;
  • To advocate for laws that further the education, physical and mental health, welfare, and safety of children and youth;
  • To engage the public in united efforts to secure the physical, mental, emotional, spiritual, and social well-being of all children and youth;
  • To advocate for fiscal responsibility regarding public tax dollars in public education funding.

Horace Mann School Mission:  To provide a safe, respectful school community that builds upon our tradition of high expectations for all students; nurtures the uniqueness of each child; and ensures that families are connected, informed, and involved.

Horace Mann Vision:  Imagine every student making a year’s growth or more academically, socially, and emotionally.  Imagine every student prepared for the next academic year, middle school, and beyond–learning how to learn and how to create achievement through effort. Imagine a supportive school community united, learning with and from each other, to achieve this vision.

YTD Total Revenue: $130,624                                                                                               YTD Total Expenses: $  92,269                                                                                               YTD Revenue subtract Expenses $  38,354                                                                                                                                       Bank Account Balance as of 4/3019:   $115,104                                                                                         April 2019 Revenue: $  28,390                                                                                                    April 2019 Expenses: $    4,650                                                                                                                   (Our YTD is July 2018-June 2019)

Treasurer’s Report:  Jackie Hippen:  If you are interested in more details of the PTA budget please contact Jackie Hippen directly at

Committee Reports:

Yearbook Committee:  The Yearbook committee started a new initiative this year to provide a yearbook for every HM student regardless of whether a child’s family paid.  Families were very generous with donations and over $1,000 was received in donations for classmates’ yearbooks. A total of 445 yearbooks were ordered and distributed.  The PTA will cover the cost of contingency yearbooks and shipping. If you would like to co-chair or join the Yearbook committee next year please contact Karla Lauerman Cummins,

Free Family Fun Nights Committee:  Alex Kotze: .Thanks to all who helped with and attended the free family game night in April. It was a great night with lots of games and family fun.  This year was a huge success with three free family nights and 100s of kids and families attending. We are already thinking about next year and have some great new ideas like a family STEM night. If you are interested in planning for next year and/or joining the committee- please contact Alex at

Carnival Committee: Laura Vander Wegen:   The Carnival committee has set the date for the HM Spring Carnival for the last Friday before the end of the school year, May 31st.  The carnival  is a family oriented event to promote a sense of community.  Food trucks and inflatables are lined up. New sign holders and communications as well as prizes are in the works. Please mark your calendars and look for donation and signup requests in the coming weeks. Laura Vander Wegen

Landscape Committee: Maya Missaghi:  We had beautiful weather and over 25 people help with the HM Garden Clean-up on Saturday.  Thank you all for your volunteerism. We’ll be discussing what to do on the left side of the front entrance where grass doesn’t seem to want to grow and what other options there are besides more tiny gravel (that no one likes because it gets everywhere).  If you have any ideas and/or would like to join the committee please contact and

Spring Plant Sale Committee:  Anne Pavlis: The 2019 Plant Sale is Here!

  • Plant delivery date is Thursday, May 16th.

Please contact Anne Pavlis with any questions…thank you!  Also, if you would like to join the committee or be a co-chair next year please contact Anne Pavlis (

Business Partnerships Committee:  Karla Lauerman Cummins:

Anyone that wishes to join our committee of 3  is very welcome and/or if you have any new ideas of BP opportunities or ways to thank our partners please let us know. and/or   Questions?

PTA Board Positions to Fill 2019-20:

Officer 2: Co-Communications Secretary (Marian Saksena Hatch will be your Co-Communications Secretary)

a.  Assist the volunteer coordinator with the PTA Volunteer Recognition.

b.  Work to keep PTA website information updated.                         

c.  Maintain the PTA bulletin board.                                                                   

d.  Assist volunteer coordinator in recruiting classroom coordinators.                     

e.  Send thank you for PTA monetary contributions.                                             

f.  Other communication (“Perspective” submissions, social media (FB), PTA meeting notices, etc.)

Officer 3:  Co-Volunteer Coordinator

a.  Assess the need for volunteers at the school.                                             

b.  Work with teachers to determine volunteer needs.                                         

c.  Collect volunteer data from the school community at the start of the school year and share that information with the Committee Chairs.                             

d.  Coordinate the PTA Volunteer recognition luncheon                                            

e.  Coordinate the 5th grade Ambassador program.

Ideas generated from prior PTA meetings:

Direct Requests for discussion and action:

Co-President-Nikki Mechelke,  

Co-President -Karla Lauerman Cummins,

Treasurer-Jackie Hippen,

Teacher Representative-Amy Kortuem,

Co-Communications Secretary-Allison Litzenberg,

Co-Communications Secretary-Libby Stanton,

Recording Secretary-Melanie McMahon,

Co-Volunteer Coordinator-Katie Sexe,

Co-Volunteer Coordinator-Tracy Riekenberg,

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