Meeting Agenda – September 2019

Meeting Agenda – September 2019

2019-20 Horace Mann  PTA Meeting Agenda

September 16, 2019

Agenda Item:Purpose:Who:Time:
Welcome and IntroductionsInformationKarla5 min
Announcements and Good News MinutesDirectory Forms (handout)PTA Membership Forms (handout)Volunteer Forms (handout and see below)5th Grade Ambassador Forms (handout and see below)We encourage and invite youth participation in all PTA meetings, committee’s, and events to provide greater student voice and leadership opportunities. We seek ways for the HM PTA to support the co-curricular activities (Girls on the Run, Scouts, Anti-Bullying Club, etc.) that directly benefit the HM community.We did an audit of the HM PTA events, service, and family support versus fundraising.  Best practice is 3 to 1 per our national organization and we currently are at 4 to 1. We did a 5th grade families HM PTA exit survey and will share the results at our October meeting and on the HM PTA website.HM PTA website (see below)HM PTA FB page (see below)HM PTA  Employer match and Amazon Smile (see below)Information
KarlaAaron L.5  min
Treasurer’s Report/Budget ApprovalHandoutsInformation

10 min
Teacher/Staff RepresentativesMr. Kevin Dutcher (handout)Information
Mr. Dutcher10 min
PTA  Purpose and Goals  (see below)What do you want from the HM PTA?What would you like to add/see?  What can we do to have you come back and get more involved? What can we make sure not to do? Notecards for New IdeasInformation
Karla10 min
New BusinessPTA description of Committee and Annual Events.Leadership and Volunteer Opportunities and UpdatesRead-a-thon Volunteers neededBoard Opening 2019-20 (see below)Board Shadowing 2019-20Committee chair/co-chair/members/volunteersVolunteer to help organize matching donations.Band Teacher neededNotecards for New IdeasInformation
KarlaTia A.
10 min
Principal’s Report“Creating Strong Connections”. Sharing information about our bi- or multi-lingual families and give perspective to our English-only families.Information
Principal Litwin10 min
PTA Committee Updates (see below)Landscape Committee Spring Plant Sale CommitteeBusiness Partnerships CommitteeCarnival CommitteeSock Hop-Family Service CommitteeFamily Volunteer Service CommitteeBox Tops CommitteeInformation
Committee Chairs5  min

Dates of importance

  • Boo Bash Planning Meeting September 10 6:30-7:30 pm
  • Silent Auction Meeting September 19 6:30-8 pm
  •  Fall BBQ September 20 10:30 am-12 pm
  • Sock Hop September 20  6:30-7:30 pm
  • Landscape Committee Meeting   September 24 3:15 pm
  • Read-a-thon Opening Ceremony September 27 9:00 am
  • Picture Day October 1 all day
  • Silent Auction Meeting October 7 6:30-8 pm
  • PTA Meeting October 10 6:30-7:30 pm
  • Landscape Committee Fall Clean-Up TBD

New HM PTA website  If you have any questions, comments, or suggestions please email 

Facebook HM Family “private” group

Employer match and Amazon Smile

We also encourage families to check with their employers as many offer a company match to the cash donations made by their employees and if you are an Amazon user, go to and search for “PTA Minnesota Congress 008740 Horace Mann PTA” and designate HM PTA as your charitable organization.

HM Volunteer Form

We have many different volunteer opportunities throughout the year. We have projects that can be done at home or at school. We have a wide range of activities and events. If something interests you, please consider volunteering. A sign-up was sent home or submit online:

5th Grade Ambassador sign-up

If your student is interested, please complete the paper form sent home for the dates that work for your family or submit 

Treasurer’s Report

Jackie Hippen

YTD Total Revenue: $145,606
YTD Total Expenses: $157,305
YTD Revenue subtract Expenses: ($11,699)
Bank Account Balance as of 7/31/19: $65,051
June/July 2019 Revenue: $11,742
June/July 2019 Expenses: $45,004
June/July Revenue subtract Expenses: ($33,262)

 Our YTD is July 2018-June 2019 

If you are interested in more details of the PTA budget please contact Jackie Hippen directly at

Horace Mann PTA Purpose

The purpose of the Horace Mann School Parent Teacher Association in common with those of the National PTA and the Minnesota PTSA, are:

  • To promote the welfare of children and youth in home, school, places of worship, and throughout the community;
  • To raise the standards of home life;
  • To advocate for laws that further the education, physical and mental health, welfare, and safety of children and youth;
  • To engage the public in united efforts to secure the physical, mental, emotional, spiritual, and social well-being of all children and youth;
  • To advocate for fiscal responsibility regarding public tax dollars in public education funding.

Saint Paul Public Schools Mission

Inspire students to think critically, pursue their dreams and change the world.

Horace Mann School Mission

To provide a safe, respectful school community that builds upon our tradition of high expectations for all students; nurtures the uniqueness of each child; and ensures that families are connected, informed, and involved.

Horace Mann Vision

Imagine every student making a year’s growth or more academically, socially, and emotionally.  Imagine every student prepared for the next academic year, middle school, and beyond–learning how to learn and how to create achievement through effort. Imagine a supportive school community united, learning with and from each other, to achieve this vision.

PTA Board Positions to Fill 2019-20

Officer 3:  Co-Volunteer Coordinator

  • Assess the need for volunteers at the school.                                             
  • Work with teachers to determine volunteer needs.                                         
  • Collect volunteer data from the school community at the start of the school year and share that information with the Committee Chairs.                             
  • Coordinate the PTA Volunteer recognition luncheon                                            
  • Coordinate the 5th grade Ambassador program.

Committee Reports:

Landscape Committee

Maya Missaghi

The Landscape Committee organizes a Fall and Spring Clean Up to keep our school grounds looking beautiful; we contribute one item to the school silent auction fundraiser. We work in tandem with the Plant Sale Committee in the Spring, and are always looking for fellow plant and flower enthusiasts to think up any new ideas or just enjoy encouraging a love of nature and taking care of our school! You do NOT need to be a gardening expert of any kind to join – just looking for a fun way to get involved in keeping Horace Mann a wonderful place for our kids to go every day! If interested, you can email Maya at or Eric at

Plant Sale

Maya Missaghi

Every Spring, a Plant Sale is organized as a fundraising event. We try to get delivery as close to Mother’s Day as weather permits, as this is a great gift idea. People look forward to this every year to get their gardens started and as a way to confirm that Spring is actually coming again!! 🙂 Help is needed for unloading the gorgeous plant orders the morning of and setting them all up on the school grounds for pick-up. It’s lots of fun and you’ll get to meet other Horace Mann parents while you help! Please email Maya at  if you’re interested!

Business Partnerships

Karla Lauerman Cummins

Information:  The HM Business Partnership Committee provides access, opportunities, and recognition to our current and potential Business Partnerships.  In 2018-19 we had 3 nights of direct contributions (Davanni’s, Papa Murphy’s, Noodles & Company).. This year we hope to increase our HM family and Community BP recognition and host 4 nights of direct contributions.   Requests/Input from attendee’s:  Anyone that wishes to join our committee  is very welcome and/or if you have any new ideas of BP opportunities or ways to thank our partners please let us know. and/or Questions?  

Spring Carnival

Laura Vander Wegen

Scheduled for Friday June 5, 2020.  This event is an opportunity to gather the Horace Mann community and neighbors to strengthen the friendships developed over the past school year.  This is a low cost event that provides families an opportunity to end the school year with a celebration. The organizing committee is in place but as May approaches, we will need several willing volunteers to help staff the numerous games and activities that the kids have come to love!!  Please INK it on your calendar!! 6/5/20!!

Sock Hop

Terri Shefelbine

Join Horace Mann friends for our annual Sock Hop on Friday, September 20 from 6:30-7:30. Back by popular demand, Horace Mann parents Andy and Sally Zimney volunteer their time and equipment to DJ this fun dance. Light snacks will be available.  Please wear your craziest socks and bring new socks to donate to Project Reach, a SPPS office supporting families in housing transitions. This is a free family event sponsored by the Horace Mann PTA and Family Volunteer Service Committee. All children must be accompanied by an adult. If you are interested in helping with the event, please go to Questions? Contact: Terri Shefelbine at

Family Volunteer Service Committee (or night?)

Terri Shefelbine

New this year we are working with teachers to provide service learning opportunities for each grade in the classroom.  We will also be organizing a Family Service Night in a different format this year. We are looking for volunteers to take over as the bulk of the committee “graduates” this year.  There is much room for new ideas and creativity as well as well-established projects that are easy to implement. Contact: Terri Shefelbine 612-237-5959 if interested.

Change to Box Tops Program Beginning in 2019

Big changes are coming to the Box Tops program starting with select products in 2019! Starting several months ago – and continuing over the next 12-months you’ll begin to see a new way to earn cash for our school. You’ll start to see a new Box Tops icon on participating products in place of the Box Top that was typically cut from the packaging – when you purchase a product with this icon you will then have the ability to scan your receipt to earn dollars for Horace Mann via the Box Tops Bonus App on your phone.

What does this mean?

Eventually the paper Box Tops will no longer be accepted. During this interim time (for the next two years) we can still accept and submit paper box tops up until their expiration date.

How does the new program work?

Parents will now download the Box Tops Bonus app, register, and select a school (we are registered as Mann Elementary School), and scan an eligible receipt containing Box Tops products. The app will automatically add Box Top earnings to our school’s earnings online, giving visibility to see how you are supporting our school in real-time.

What do we do now?

Continue to clip paper Box Tops as you see them on products, as many eligible products have not transitioned to the new program yet.

Support our Box Tops collection efforts by downloading the Box Tops Bonus app. As packaging begins to transition over to the new program in 2019 on eligible products you’ll be prepared to begin scanning your receipt and earn dollars for Horace Mann!

We will share additional information about the new program again in the fall via Perspectives but wanted to make everyone aware of these changes to the program.

If you have any questions please feel free to contact Heather Clark at

Co-President-Nikki Mechlke

Co-President-Karla Lauerman Cummins

Treasurer-Jackie Hippen

Teacher Representative-Amy Kortuem

Communications Co-Chair-Marian Saksena Hatch

Communications Co-Chair-Laura Willson

Recording Secretary-Melanie McMahon

  • Prev Post
  • Next Post